The bookkeeping app for plumbers
Do your books from the van, out loud. Say what you did and VanBooks writes the invoice, logs the costs and miles, and keeps your tax figure up to date.
“Replaced a radiator valve for Mr Singh in Roundhay, £95. Bought the valve at Screwfix for £18. Nine miles there and back.”
Made for the way plumbers work
Boiler services and gas safety checks
Set a due-again reminder on the invoice and VanBooks reminds you in 12 months, with a message ready to book the customer in.
Callouts, invoiced on the spot
Say the job in the van and send the invoice by WhatsApp before you've left the drive.
Parts from your price book
Save your labour rate and the parts you fit most, then add them to a quote in a tap.
Landlords and agents chased for you
Polite automatic reminders at 7, 14 and 30 days overdue, with late-payment interest for business customers.
Also in VanBooks
- Making Tax Digital quarterly updates and VAT returns
- How much to put aside after every payment, and when to pay HMRC
- Mileage worked out from postcodes, 45p and 25p a mile
- A private link for your accountant, or their own sign-in
Questions plumbers ask
What can a plumber claim as expenses?
Parts and materials used on jobs, tools, van costs or mileage, workwear and PPE, phone and software, trade insurance, Gas Safe registration and accountant fees. Only the business share of anything you also use yourself.
Does Making Tax Digital apply to me as a plumber?
It depends on your turnover (money in before costs), not profit. It starts in April 2026 if you took over £50,000, April 2027 over £30,000 and April 2028 over £20,000. VanBooks keeps the digital records and sends the quarterly updates.
Can I claim for my van?
Yes. Either claim 45p a mile for the first 10,000 business miles and 25p after, or the actual costs (fuel, insurance, repairs and the van itself), but not both for the same van. VanBooks works out either and warns you if you mix them.
First month free, then £9 a month
No card needed to start. Cancel any time.
Free tools: tax calculator · mileage calculator · Does MTD apply to me?