The bookkeeping app for landscapers
Do your books from the van, out loud. Say what you did and VanBooks writes the invoice, logs the costs and miles, and keeps your tax figure up to date.
“Laid a patio for Mr Ahmed, £2,400. Slabs and sand, £780. Mini digger hire, £160. Thirty miles over three days.”
Made for the way landscapers work
Bigger jobs, deposits first
Quote, take a deposit when they accept, and invoice the rest at the end.
Materials and hire charged on
Add the receipts to the job and put them on the invoice with your markup.
Regular garden contracts
Repeat invoices every month or season, made for you to check and send.
No signal on site?
Snap receipts and jot down jobs anyway: they're sent when you're back in signal.
Also in VanBooks
- Making Tax Digital quarterly updates and VAT returns
- How much to put aside after every payment, and when to pay HMRC
- Mileage worked out from postcodes, 45p and 25p a mile
- A private link for your accountant, or their own sign-in
Questions landscapers ask
What can a landscaper claim?
Slabs, plants, aggregates and materials used on jobs, machinery and equipment hire, tools, van and trailer costs or mileage, fuel for equipment, PPE, trade insurance and phone.
Does Making Tax Digital apply to me as a landscaper?
It depends on your turnover (money in before costs), not profit. It starts in April 2026 if you took over £50,000, April 2027 over £30,000 and April 2028 over £20,000. VanBooks keeps the digital records and sends the quarterly updates.
Can I claim for my van?
Yes. Either claim 45p a mile for the first 10,000 business miles and 25p after, or the actual costs (fuel, insurance, repairs and the van itself), but not both for the same van. VanBooks works out either and warns you if you mix them.
Guides for landscapers
- How to invoice as a sole trader: what an invoice must include
- What can tradespeople claim as expenses?
- Charging customers for materials: markup, VAT and recharges
- How much tax should I put aside when I'm self-employed?
- Making Tax Digital for sole traders: what changes and when
First month free, then £9 a month
No card needed to start. Cancel any time.
Free tools: tax calculator · mileage calculator · Does MTD apply to me?