The bookkeeping app for gardeners and landscapers
Do your books from the van, out loud. Say what you did and VanBooks writes the invoice, logs the costs and miles, and keeps your tax figure up to date.
“Hedge cutting and lawn for the Wilsons, £120. Green waste tip, £15. Eleven miles.”
Made for the way gardeners and landscapers work
Regular customers on repeat
Monthly maintenance invoices made for you, ready to check and send.
Seasonal reminders
Due-again reminders for hedges, lawns and autumn clear-ups, with a message ready to send.
Tools bought to keep
Mowers and strimmers are claimed properly as equipment you've bought to keep.
Job profit
See what each landscaping job really made after materials, tip fees and miles.
Also in VanBooks
- Making Tax Digital quarterly updates and VAT returns
- How much to put aside after every payment, and when to pay HMRC
- Mileage worked out from postcodes, 45p and 25p a mile
- A private link for your accountant, or their own sign-in
Questions gardeners and landscapers ask
What can a gardener claim?
Plants, materials and green waste fees on jobs, tools and machinery, fuel for equipment, van costs or mileage, workwear, insurance, phone and advertising.
Does Making Tax Digital apply to me as a gardener?
It depends on your turnover (money in before costs), not profit. It starts in April 2026 if you took over £50,000, April 2027 over £30,000 and April 2028 over £20,000. VanBooks keeps the digital records and sends the quarterly updates.
Can I claim for my van?
Yes. Either claim 45p a mile for the first 10,000 business miles and 25p after, or the actual costs (fuel, insurance, repairs and the van itself), but not both for the same van. VanBooks works out either and warns you if you mix them.
First month free, then £9 a month
No card needed to start. Cancel any time.
Free tools: tax calculator · mileage calculator · Does MTD apply to me?